2. COLOURS –
The official Club colours shall be sky blue, white pin stripe, royal
blue, white pin stripe and navy blue.
3. AIMS –
The aims of the Club are to meet the local community need by providing
a quality facility for the playing of tennis by Club members and visitors.
4. OBJECTIVE
– To promote and encourage an interest in the sport of tennis
amongst new and existing members and to cater for a wide range of
tennis players of all ages and abilities, particularly junior players,
within a structured, organised and caring environment.
5.DISSOLUTION
– Should the Club be dissolved by the decision of at least 75%
of the members present at a General Meeting, any assets remaining
after the discharging of all debts and liabilities shall be distributed
to a club or voluntary organization having similar aims and objectives,
and shall not be dispersed among the members.
Management Structure
6.PRESIDENT – A President of the Club shall be elected by the
members in General Meeting and hold office for three years.
7.MANAGEMENT
COMMITTEE – The management of the Club shall be vested in the
Management Committee comprising the Chairman, Honorary Secretary,
Honorary Treasurer, Development Sub-Committee Chairman, Social Sub-Committee
Chairman, Marketing Sub-Committee Chairman, Tennis & Tournament
Sub-Committee Chairman, Men’s Club Captain, Ladies Club Captain
and Ground & Premises Sub-Committee Chairman. The Management Committee
shall hold office from the Annual General Meeting at which they were
elected until the next Annual General Meeting. A quorum for meetings
shall be five of its members. The Management Committee may co-opt
if necessary.
8.SUB-COMMITTEES
– Sub-Committees will be established for:
8.1 Development
– to deal with court utilisation, coaching, and membership levels.
The Club Coach will normally be a member of this Sub-Committee.
8.2 Social –
to deal with fund raising, refreshment for matches and other events,
and social events.
8.3 Marketing
– to deal with promotion and advertising of events and of the
Club.
8.4 Tennis &
Tournament – to deal with the setting up and organisation of
all competitions, matches etc.
8.5 Ground &
Premises – to deal with the state of the grounds, pavilion and
facilities.
In addition to
the Sub-Committees detailed above, the Management Committee may, from
time to time, appoint additional Sub-Committees as it may deem necessary
and may depute or refer to them such of the powers of the Management
Committee as the Management Committee may determine. The Chairman
of the four specific Sub-Committees will report to the Management
Committee as will also any other appointed Sub-Committee. Each of
the specific Sub-Committees shall have its own Secretary who shall
be appointed by the Chairman of the Sub-Committee. Any Sub-Committee
has the power to co-opt any fully paid up member in order to make
it an effective body (a representative of the Tournament Sub-Committee
should serve on the Development Sub-Committee). All such Sub-Committees
must conduct their business in accordance with the directions of the
Management Committee.
Finance
9.TRUSTEES –
The property of the Club shall be vested in a minimum of three Trustees
who shall be appointed by the Management Committee.
10.FINANCIAL
YEAR – The Club’s financial year shall end on 31st January
in each year.
11.AUDITOR –
At each Annual General Meeting of the Club, one of its members, not
being a Trustee or a Management Committee member, shall be elected
to serve as auditor for the next year. In the event of a vacancy occurring
during the year the Management Committee shall appoint an auditor
for the remainder of the year.
12.FINANCE –
If at such time it becomes necessary for the Management Committee
to finance Club projects by borrowing money from the Lawn Tennis Association
or other financial institution, it has express approval to enter into
such arrangements, agreements or contracts but full details will be
discussed at an Annual General Meeting or Special General Meeting
called for that purpose.
Membership
13.APPLICATION
FOR MEMBERSHIP – Persons wishing to join the Club shall complete
a membership application form and send it to the Membership Secretary
together with the appropriate subscription fixed for that year. Each
new member shall be proposed and seconded by existing Club members
and the Management Committee shall ratify acceptance of new members.
14. MEMBERSHIP
CATEGORIES – The following types of membership are permitted:
Adults –
A person, not a ‘Senior’, whose 19th birthday falls in
the calendar year or before
Couples –
Two adult partners living at the same address
Seniors –
A person whose 65th birthday falls in the calendar year or before
Family –
Two adults and unlimited juniors living at the same address
Parents –
A parent playing only with a Junior Member
Juniors –
A person who is 18 or younger throughout the calendar year
Student–
A person under the age of 25 who is in full time education
Social –
For non-playing members.
The Management
Committee shall have discretion to create other types of membership
covering part of the membership year, such as winter memberships,
from time to time.
15.SUBSCRIPTIONS
– All annual subscriptions as approved at the Annual General
Meeting of the Club, shall be payable on or before 1st April in each
year. If a subscription has not been paid by 1st June in that year,
the defaulter shall immediately cease to be a member of the Club.
He/she may, at the discretion of the Management Committee, be readmitted
to membership on payments of the arrears. This rule shall not be relaxed
in the event of injury or inability to play. If special circumstances
apply, the Management Committee shall have the right to agree special
payment terms with an individual at its discretion.
16.HONORARY/LIFE
MEMBERS – The Management Committee shall have the power to propose
Honorary or Life Members, who shall be entitled to all the privileges
of membership of the Club. Proposals shall be ratified by members
at the next Annual General Meeting.
17.MEMBERSHIP
CARDS – Members are required to carry proof of their current
paid up membership by way of their membership card or shoe tag.
18.VISITORS –
Visitors may use the Club only at times advertised, or with the express
permission of a member of the Management Committee. Apart from their
first visit, each time a visitor’s fee shall be payable at a
rate set by the Management Committee. Visitors considering joining
the Club may attend organised Club sessions a maximum of three times.
Each time a visitor’s fee is payable but these may be deducted
from the subscription fee when paid.
19.DRESS –
All players shall wear accepted tennis clothing (or regulation school
uniform) and flat rubber soled tennis shoes at all times whilst on
court. Jeans are not allowed.
20.ANIMALS –
Dogs and other animals are not permitted in the Club grounds unless
accompanied and controlled by members or visitors who are not playing
tennis. All animals must be kept on a lead and owners shall ensure
that they do not foul any part of the grounds.
21.RESIGNATION
OF MEMBERS – Members wishing to resign from the Club shall give
notice in writing to the Honorary Secretary of their intention prior
to 1st April of each year. If written notice is not given, and subscriptions
remain unpaid on or after 1st June, they will no longer be considered
members unless they have written to the Management Committee requesting
special payment terms.
22.EXPULSION
OF MEMBERS – If the Management Committee considers that the
conduct of any member is against the interests of the Club, the Honorary
Secretary shall write to that member asking him/her to explain their
actions. The Management Committee shall then consider the member’s
response. If the explanation is unacceptable the member may be asked
to resign. Any member asked to resign has a right to appeal by requesting
an audience with the Management Committee to further explain his/her
actions. The Management Committee’s majority decision shall
be final.
23.GROUND CLOSURE
– The Club will normally be open for play on all days of the
week. The Management Committee however has the power to close the
grounds wholly or in part on any day or days for a special purpose.
Notice of closure will be posted in the clubhouse whenever possible.
24.COURT USAGE
–
24.1 The Club
will normally be open for play on all days of the week unless the
courts are required for any scheduled coaching session, for matches
or special events. The Management Committee or an appropriate Sub-Committee
has the power to close the grounds wholly or in part on any day or
days for a special purpose. Notice of closure will be posted within
the grounds whenever possible.
24.2 Weather.
The courts may be closed for play if the weather conditions are unfavourable.
24.3 Floodlights.
The floodlights may be used on payment of fees to be decided by the
Management Committee. Automatic overrides will prevent usage after
10.00pm on weekdays and all day on Sundays.
24.4 Limitation
of periods of play – a tie-break shall be played at five games
all in any set when other members are waiting to play except during
match play.
General Meetings
25.ANNUAL GENERAL MEETING – The Annual General Meeting of the
Club shall be held between 1st and 21st March inclusive each year,
upon a date and at a time and place to be fixed by the Management
Committee, for the following purposes:
25.1 To receive
and approve the Management Committee’s report and audited statement
of accounts for the preceding financial year.
25.2 To elect
the Management Committee, to appoint the auditor for the next year
and elect a Membership Secretary and a Fixtures Secretary.
25.3 To approve
annual subscription rates for the next year beginning 1st April.
25.4 To decide
on any resolution submitted by the Management Committee or any member
to the meeting. The Hon. Secretary shall send copies of the report,
and the audited accounts to members at least 14 days before the Annual
General Meeting together with an agenda.
Any seven members
wishing to propose a resolution at an Annual General Meeting shall
give written notice to the Hon. Secretary at least 14 days before
1st March.
26. SPECIAL GENERAL
MEETING – Special General Meetings of the Club shall be called
at the discretion of the Management Committee, or on receipt of a
request signed by ten members stating the object for which the meeting
is to be held; such meeting shall be held within 21 days of the receipt
of a request by the Hon. Secretary.
27.CONDUCT OF
GENERAL MEETINGS – At all General Meetings, the President, or
the Chairman in the President’s absence, shall take the chair.
Every member present and entitled to vote shall have one vote upon
each motion. Junior and Non-Playing members shall not be eligible
to vote at General Meetings.
28.NOTICE OF
GENERAL MEETINGS – The Hon. Secretary, while observing the requirements
of Rule 25, shall display on the Club notice board details of the
date, time, and place of a General Meeting as soon as they are known.
The agenda for a Special General Meeting shall be included with this
notice.
New Rules and
Bylaws
29. NEW RULES
AND BYLAWS – No new rule shall be made nor any existing rule
altered except with the approval of the majority of the membership
present at an Annual General Meeting or any Special General Meeting
summoned for that purpose. The Management Committee shall have the
power to make any bylaws it thinks fit that shall be in force until
the next Annual General Meeting, when they shall be addressed to be
passed or rejected.
17th March
2005
